15 Things You Should Check to Avoid Wedding Venue Problems

Besides your dress, the wedding venue is the most important aspect of your wedding. It serves as the stage for your special day, and will be the setting of the most important moment of your lives. Unfortunately, many couples are deceived by what they see during their initial site check-up, thereby neglecting the things that could potentially create problems on their wedding day. So here are some helpful tips to ensure that everything about your wedding venue is covered, and avoid any last-minute wedding venue blues.

Photo by Mirage Flowers

1. Basic Logistics

Your budget and number of guests doesn’t have to be exact, but it’s a good idea to have a clear estimated number when looking for wedding venues. Your budget and number of attendees will be the first question every venue will ask.

2. Overtime Charges

Never skip asking wedding venues about their overtime policies. It defeats the purpose of finding a cost-effective location if you hold your celebration beyond your time limit and have to pay for every extended hour. If you don’t want to pay for an overtime fee, see to it that you will end your party 30 minutes before deadline so your guests and vendors have enough time to clear the area.

3. Structural Inconveniences

Love the idea of classic pillars and expansive ceilings? You probably won’t if you realized that pillars will block your guests’ view and that the ceiling may cause your music to echo. When viewing a ballroom or previewing other wedding, keep an eye out for obstructions to the view, as well as an ear for acoustic afflictions.

4. Enough Space

Depending how your wedding will be set, the empty space you’re viewing can get easily filled up once you get every wedding component in place. The best way to know whether it has the right amount of space is to take a peek during another wedding. Ask the venue coordinator if you can drop by during a similarly-sized event and view the place from a distance.

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5. Parking Concerns

Make sure that your chosen venue has plenty of parking space for your guests, either on a safe street or in an empty lot. If parking space is an issue, you might want to arrange a shuttle service to drive guests from the ceremony venue to the banquet venue.

6. Details, Details, Details

Do you wish to have a romantic ambiance illuminated with candlelight and embellished with simple yet sophisticated floral arrangements? Or do you want state-of-the-art lightings and elaborate décor pieces all over the ballroom? Discuss this matter with your venue coordinator and ask for any décor policies they have.

7. Ample Power Outlets

While viewing venue sites, notice the number of outlets, especially in areas where you expect to install the stage, DJ, or your live band. Extension outlets crawling in high traffic areas are not only an eyesore but hazardous as well. So make sure that there are ample amounts of plug-ins at your wedding venue.

8. Handicapped Accessible

Check the toilets, entryways and exit areas if they are handicap friendly. Even though you may not have a guest in a wheelchair, the grannies may need more convenient ways than the stairs or, in case of an accident, it would be easier to transport patients on crutches.

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9. Hidden Charges

Most venue representatives do not voluntarily bring this topic up. You may have to ask, or insist for them to be upfront about the hidden charges, such as the taxes, staff service fees, parking or valet service, vendor meals, administrative fees, and setup and take down charges.

10. About Alcohol

Your favorite alcohol is not on the list of beverages to be provided by your caterer? Purchase them on your own and bring them to your wedding. Be sure to ask the venue coordinator about their liquor policies and fees associated with it, such as corkage fee, if you bring your own bottles of beverages.

11. Rehearsal Time

You’ll need time to rehearse in the exact site you’ll be doing your wedding solemnization. Find out if a wedding rehearsal time is included in your wedding package and make sure that your reserved space is available for at least an hour the night before the wedding.hour.

12. Viable Vendors

Most venues can provide a list of vendors that they have worked with if clients prefer hiring a supplier that is not affiliated with their chosen venue. However, many venues allow third party vendors but for a fee, while others reject bringing in outside suppliers. So, be certain about your choice of vendors, whether affiliated with your venue or not, before signing the contract.

Photo by Affinity Pictures

13. Prospective Venue Renovation

Ensure that the location you’re viewing is the space you’ll be having for your wedding. Ask about any renovation or redecorating plans in the future. If there will be possible renovations on your wedding day, confirm that it won’t interfere or affect your celebration.

14. Site Suites

This is especially important for brides and bridesmaids who are getting extensive makeup and hair styling. Ask if your solemnization venue provides a bridal suite where you and your party can prepare for the ceremony.

15. Event Director

If you’re not hiring a wedding planner, it’s important that there’s someone to ensure that the flow of your wedding is executed perfectly as planned. Most wedding venues offer an event director, but if you’re getting wed in a non-traditional venue that doesn’t have a director, consider outsourcing someone or appointing an extremely organized family member or friend.

Photo by Derrick Yiu Videography

With all the things mentioned above, hopefully you’ll be able to find the best place to have your wedding. If you have already selected a venue, let these tips help you find out whether the chosen location is a good catch and eliminate all possible problems that may arise on the day of your wedding.

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