e-Invites: Save on Your RSVPs!

Receiving a wedding invitation in the mail is exciting! By simply feeling the quality of the paper and admiring the design, your guests can already anticipate what your event will be like. This is why many couples still insist on mailing a printed invitation. They feel sending out an e-invitation is just not classy enough, but honestly, treating print and electronic invitations as an ‘either-or’ option is silly, since you can save so much more when you use both!

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A Happy Compromise

Traditionally, couples would mail out a wedding suite that contains the wedding invitation and an RSVP card. Their invitees would mail back the RSVP card to confirm their attendance. However, by using an e-invitation, you can get your guests to RSVP online, and thus, save on the additional printing and postage fees. Refer to the guide below to find out how to make the most of both the print and online medium.

 Step 1: Select Your Preferred Online Channel

Nearly everyone uses Facebook or email these days, so sending an e-invitation is a good way to reach them. You don’t have to hire a graphics designer to design your e-card, because there are many free options. These include e-Invitation sites that comes with a response tracking feature, a Facebook Event page or simple graphics inserted into the email. Given how fast you receive and collate the responses, you certainly won’t regret making your guests RSVP online.

Facebook Events: You can add as many people as you want, inform them about the important details and get them to RSVP with a click of a button. Everyone viewing the page will be able to see who has RSVP-ed and read their comments. The only drawback is that you need to setup a spreadsheet to collate their responses and message them privately to ask for their mailing address before sending out a printed wedding invitation.

Online Wedding Invitations: Your guests can view your card as soon as they click on link you shared via email or Facebook. At the bottom of the page, they can RSVP, leave their address and write a short congratulatory message.  All their answers will be collated, usually in a table, which you can refer to when you are mailing the printed invitations. However, you have to contact them by other means, when you want to thank them or comment on their messages.

Email: The table function helps you to design beautiful cards complete with borders and background. Your guests can respond by emailing back to confirm their attendance and give you their address. This is probably the most time consuming method out of the three, as you have to read each email separately to tabulate the responses.

 

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Step 2: Outline the Important Details

The information should only be just enough to help your invitees decide if they’d be able to attend. The more important details are your full names, the location of the event and the exact date and time. Depending on how formal your wedding is, you may want to include information about the expected dress code and the other necessary details such as your wedding blog address and a location map.

Step 3: Pick Your Wedding Invitation Card

At this stage, it isn’t a good idea to have an actual design or motif in mind, as it limits your choices. Instead, start with a colour scheme consisting of three colours – 1 base colour and 2 complimentary colours – which should match the colours of your wedding décor. Continue by shortlisting several designs while browsing online. Once you have a sizeable sample, order a small bulk order of 10 to 20 cards for each design. Doing this gives you the opportunity to examine the quality of paper and the ink before you make your final decision.

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Step 4: Proofing

Before you send in the order, you would be asked to list down the details to be printed on the card and the font you prefer.  Once they’ve acknowledged your order, they would send you a sample to vet. Check to see the details are correct first then scan each line to see if you can spot any typos. Nothing is more embarrassing than having your in-laws’ names were misspelled.

 Step 5: Mail the Cards 

Tick off the correct name after each card has been sent. Singapore post usually takes about a day or two to reach your intended recipient. Message them about three days after you sent out the cards to see if they received it. Sending your cards overseas will take a much longer time, so make sure you mail these invitations earlier.

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Many couples have opted to use this method, because they can save on the printing costs and additional postage and still get to impress their guests with a beautiful printed wedding invitation. Just by sending something through the mail, in the era where online communication is the norm, you make your wedding much more formal.

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